About Terra Consults
At Terra Consults, we partner with startups and established organizations to design, build, and scale high-impact digital products. We merge innovation, software development, and security to deliver seamless experiences. We are looking for a proactive, highly organized Executive Assistant to support our executive leadership team, drive our brand presence, and ensure our agency operations run smoothly behind the scenes.
The Role
As the Executive Assistant to the leadership team, you will act as a primary operational backbone, brand champion, and strategic gatekeeper. You will manage high-level schedules, coordinate client and stakeholder communications, oversee social media and brand identity across digital platforms, and handle key administrative processes to keep our growing agency running at peak efficiency.
Key Responsibilities
Administrative & Operational Support
- Communication & Gatekeeping: Filter, prioritize, and respond to incoming email correspondence; act as the primary liaison between leadership, clients, partners, and internal teams.
- Calendar & Scheduling: Manage executive calendars and schedule meetings while proactively avoiding conflicts.
- Meeting Operations: Prepare agendas, assemble materials, record detailed meeting minutes, and track actionable follow-ups across project heads.
- Documentation & CRM: Draft, proofread, and manage confidential documents; maintain electronic filing systems and update contact databases/CRMs.
- Budget & Financial Administration: Assist with petty cash management, expense reconciliations, invoicing support, and basic financial transactions.
Brand & Social Media Management
- Brand Identity: Maintain and protect Terra Consults’ brand identity across all public-facing platforms and communication channels.
- Content Operations: Plan, schedule, and manage content across key social media channels (LinkedIn, X, YouTube, Instagram).
- Audience Engagement: Monitor community interactions, respond to comments/messages, and manage online stakeholder relations.
- Growth & Trends: Track performance analytics, conduct market research on social trends, and recommend growth strategies.
Event & Project Coordination
- Event Management: Source and liaise with venues/vendors, manage event budgets, coordinate guest lists/RSVPs, and ensure seamless execution of events.
- Project Tracking: Assist leadership in keeping teams aligned on key project milestones, vendor deliverables, and internal goals.
- Problem Resolution: Exercise sound judgment, discretion, and proactive problem-solving on sensitive matters, escalating issues only when necessary.
Qualifications & Requirements
- Education: Bachelor’s degree in Communications, Business, Social Sciences, Law, or a related field.
- Experience: 2+ years of experience in executive assistance, social media management, brand management, or agency operations.
- Technical & Design Skills: High IT literacy; proficiency with modern workspace tools (Google Workspace, Slack, Notion, project management software) and design/content tools (Canva, Photoshop, CapCut).
- Communication: Exceptional verbal and written communication skills with strong attention to detail.
- Attributes: Self-motivated, highly organized, flexible, and capable of handling confidential information with absolute discretion.
- Equipment: Must have a personal computer and be ready to start immediately.
Benefits & Work Culture
- Base Compensation: UGX 1,000,000 per month.
- Growth Opportunities: Direct exposure to end-to-end digital product design, strategic branding, and high-level client relations.
- Dynamic Environment: Collaborative culture working alongside tech and design innovators.
How to Apply
Send your CV, portfolio (showcasing social media or content design work), and a brief cover letter to hello@terraconsults.africa with the subject line “Application: Executive Assistant”.